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- May 08, 2013 And also there will be a Red X and Working Offline in the bottom of your Outlook as well as a red X on your Outlook icon in your task bar. To get yourself out of Work Offline, try restarting your Outlook. Make sure you do not have multiple Outlook.exe processes running in Task manager, check your internet connection.
- Actually, maybe someone else already commented on this, but if you have your gmail sent to a client like outlook, or mail for mac, it doesn’t do any filtering. It just shows up in the inbox. So here’s hoping people on my email list use a client, or don’t have a gmail account.
- Aug 15, 2019 Windows 10 is probably the best edition of Microsoft's venerable operating system. But Redmond has never made an entirely perfect OS.
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We've all been there. You had a bad day… maybe a bad week (or year). You couldn't take it anymore. Maybe you had one too many bottles of... soda and then fired off a nasty message to your boss or to a customer. Maybe you just forgot to include an important attachment or didn't run a spell check, and your message was riddled with elementary-school grammar errors.
Whatever the reason, you need to recall an email message you sent using Outlook. Unfortunately, unlike some other common mail clients that make it very simple to quickly 'unsend' or 'undo' sent email messages, such as Gmail, the process is a bit more complicated in Outlook. However, it's not impossible to recall a sent email using Outlook, at least not if you fit can check the following boxes:
- You use Outlook 2016 for Windows. (There is currently no message recall feature available in Outlook for Mac.)
- Your Outlook mail account is connected to a Microsoft Exchange Server.
- The message you want to recall was sent to someone in your organization who is also using Outlook and is also connected to Exchange.
- The recipient has not read the message you want to recall.
In other words, not everyone who uses Outlook for email can recall sent messages. If you fit all of the above requirements, here's how to unsend a message.
How to recall an Outlook email message
- In Outlook's Home tab, click Sent Items in the vertical column along the program's left side.
- Click to open the message you want to recall. (You must actually open the message to recall it. Highlighting the message isn't enough.)
- The sent message will open in Outlook's Message tab. From there, navigate to the Move section of that tab and click Actions.
- Click Recall this message.
- The following popup box provides two options: Delete unread copies of this message and Delete unread copies and replace with new message.
- You can also check the box for Tell me if recall succeeds or fails for each recipient if you want details on the success or failure of your recall attempt.
- If you only want to delete the sent message and don't wish to send a replacement, fill in the circle next to Delete unread copies of this message and hit OK.
- If you want to both recall the sent message and send another replacement message, fill in the circle next to Delete unread copies and replace with new message and hit OK.
- A new message window appears containing the text from the message you want to recall and resend. You should make any desired changes to the email body and then hit Send.
Note: This system isn't flawless and depending on the recipient's specific Outlook settings, and whether or not they read the original message or the replacement message first, your recall may not always be successful. But it's worth a try, right?
Some mail clients, such as Gmail, don't necessarily support Outlook's recall message, but you can still use the feature to send requests. Honestly, that might be even more insulting…
For more Outlook and Office 365 how-tos and tutorials, read:
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Outlook holds a lot of icons to indicate different item types and other item properties. Below you’ll find a long list of these icons and their meaning.
Unread Message |
Unread Signed Message |
Unread Encrypted Message |
Read Message |
Read Signed Message |
Read Encrypted Message |
Draft |
Sending Message |
Forwarded Message |
Forwarded Signed Message |
Forwarded Encrypted Message |
Replied on Message |
Replied on Signed Message |
Replied on Encrypted Message |
Out Of Office Message |
Message Recall Request |
Message Recall Failure Report |
Message Recall Successful Report |
Multimedia Message (can I get a repro?) |
Delivery Report |
Non Delivery Report |
Message Deleted Without Being Read Notice |
Message Read Notice |
Secure Receipt |
Post |
Replied on Post |
Message Holds (Receipts) Tracking Tab (Outlook 2003 and previous) |
Message Holds (Receipts) Tracking Tab (Outlook 2007 and Outlook 2010) |
Meeting Messages
Meeting Request |
Accepted Meeting Request |
Cancelled Meeting Request |
Can I get a repro? |
Declined Meeting Request |
Tentative Meeting Request |
Calendar
Recurring Item |
Exception to Recurring Item |
Data Conflict |
Start Time of an Appointment or Meeting |
End Time of an Appointment or Meeting |
All Day Event |
Scheduled Meeting |
Private Item |
A Reminder is Associated with this Item |
A Meeting Workspace is Associated with this Item |
A File Attachment is Associated with this Item |
More Items |
Contacts
Contact |
Contact with Journaling enabled |
Distribution List (Outlook 2003 and previous) |
Distribution List / Contact Group (Outlook 2007 and Outlook 2010) |
Tasks
Task |
Delegated Task |
Received Task |
Recurring Task |
Accepted Task |
Declined Task |
Task Request |
Journal
For an overview of journal items click here.
Folders
Main mailbox store (holds the Outlook Today screen) |
Extra data store such as pst-file, mailbox, Public Folders, SharePoint etc… |
Inbox |
Drafts |
Sent Items |
Deleted Items |
Junk E-mail |
Outbox |
Folder |
Shared folder in your mailbox |
Shared folder you are connected to and thus not in your own mailbox (more info) |
Search Folder |
Inactive Search Folder (click on it to activate) |
Conflicts folder in Sync Issues |
Failures folder in Sync Issues |
RSS Feeds |
Calendar |
Contacts |
Tasks |
Notes |
Journal |
General
High Importance |
Low Importance |
Attachment |
Unresolved |
1 Off; something is screwed up |
Sticky Note |
Security (icon shown in Message)
Invalid Signature |
Encrypted |
Valid Signature |
Unknown Signature |
Signature Warning |
Flags (Outlook 2003)
![Outlook Outlook](/uploads/1/2/6/4/126471376/580182127.png)
No Follow Up Flag |
Red Follow Up Flag |
Blue Follow Up Flag |
Yellow Follow Up Flag |
Green Follow Up Flag |
Orange Follow Up Flag |
Purple Follow Up Flag |
Follow Up Completed |
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Non-Native (added via custom forms or add-ins)
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Appointment created via the Live Search Maps Add-In for Outlook |
Archived message via an Exchange level archiving solution |
Spam message indicated via a 3rd party anti-spam solution |